Trello vs Todoist: Introduction
Establishing a system is key to success in today’s fast-paced workplace. Many apps have been developed to meet this growing demand. However, you will be overwhelmed by the number of options available when searching for the best task management software. It can be challenging to narrow down your choices and make the best decision.
Todoist and Trello are great tools for managing work and personal projects, but each app is unique. When choosing the best app to assist you, consider the following:
- Your work style
- Ability to add tasks anywhere, anytime
- Ability to collaborate more effectively with others
- Ability to make prioritizing essential tasks easier
This review will go over Todoist and Trello to see which of the two really is the best task management software out there.
Now, I do want to be totally honest in this review, so…
This Trello Vs Todoist review has been thoroughly researched with information and testimonials that are available online to anyone in the public. Any conclusions drawn by myself are opinions.
Table of Contents
Pros: What I Liked
Trello can be used on a desktop or browser.
Trello is mobile-friendly.
Todoist features location-based reminders.
Todoist uses smart data recognition.
Cons: What I Didn't Like
Todoist lacks key plug-ins and integrations.
Trello has a storage limit.
And at the end, I’ll answer some of the most often asked questions regarding Todoist and Trello and task management software in general.
But most importantly, you’ll see the exact step-by-step system that many others have used to grow their own successful online business to more than $40,000 a month in passive income.
Todoist was launched in 2007 and has attracted over 25 million users. Todoist is an excellent combination of power and simplicity for many users. It doesn’t overwhelm users with too many features, but it is robust enough to fit most task management workflows.
Features & Functionality
The interface is composed of nested lists that can be viewed in different ways. The tasks are categorized into projects which are further grouped into subprojects. These subprojects can also be used to break down the task list. For example, you can split a project into sections to group similar tasks and subtasks instead of tackling a long list.
You can view projects as boards or lists. The default “Today and Upcoming lists” let you focus on the most critical tasks.
Todoist supports most essential features for a task manager, such as recurring due dates, priority, and labels. Its smart language recognition makes it different from other task managers. For example, if you write “Create monthly state report every Thursday p1@sales,” Todoist will pick up the due date and priority as long as the syntax is correct.
Todoist supports location-based reminders that are activated whenever you enter or exit a specific place. It will remind you, for instance, to buy milk at the supermarket if you add a location to your task.
Todoist allows you to quickly sort your task lists by due date and priority. You can also use filters to customize the way you view your tasks. This includes combining criteria like a project, label, and due date. Filters help you quickly find the right task and keep your focus on it as you grow your list.
Todoist makes it easy to share projects with others. You can invite them to join a project and assign individual tasks.
Also, each member of the project can add tasks, upload files and communicate details via comments. The activity log lets you filter tasks by assignee or project type to give you a complete overview of the team’s progress.
Todoist‘s most excellent selling point is its accessibility on virtually every platform. Todoist works on all platforms, including the web, macOS, and Windows. It is also available for Android, iOS, Android, and Apple Watch. Because of this, you can easily delegate tasks with your team.
Todoist syncs all of your data across all devices in real-time, so everyone can see the latest tasks and updates in real-time.
Todoist’s mobile apps are just as good as their browser and desktop counterparts. This makes them ideal for adding new tasks while on the move.
Todoist can be connected to more than 60 integrations that you can explore to communicate with your tools for communication, time tracking, file management, and automation.
You might consider the Gmail Plug-In if you frequently find yourself using an email inbox as a to-do list. This lets you easily convert actionable messages into tasks for your to-do lists.
Todoist does not have a great calendar view, but it integrates well with Google Calendar. Any changes you make to one calendar will instantly be synchronized with the other once it’s been connected to your Todoist project.
Todoist has three plans available to its users.
The Free Plan allows 80 projects open and five people per project. Access to the basic features such as recurring due dates and priorities, integrations, and priority settings will be available.
The Premium Plan ($3 per month) allows you to create up to 300 projects and 25 people per project. You can create reminders that are sent to your email or phone. You can also use templates, different labels, and filters, upload files and view your tasks displayed in the Calendar App.
A productivity trends report will be available to you, which will show you how many tasks have been completed and where you are making progress. Students and educators can also get discounts of up to 70%.
Meanwhile, the Business Plan gives you access to almost all features included in the Premium Plan but with the added bonus of admin and member roles, team billing, and team inbox at just $5 per month.
Trello is a favorite of managers, employees, freelancers, and anyone who needs a visual system for organizing their projects. It’s easy to use, and the attractive “freemium model” is why Trello has attracted over 50 million users. Trello can be used by individuals and groups of any size to manage tasks/ projects, from weddings to product launches.
Features & Functionality
Trello is primarily built on Kanban, a project management system that helps you visualize your work and track it as it moves through various stages of your workflow.
Trello allows you to start every project by creating a board from scratch or choosing one of the many templates. You can organize each board into lists that you can customize however you wish. The most popular are To Do, Doing, and Done.
Once you have set up your lists, you can add tasks to them in the form cards. For example, you can drag and drop from one list to the next as you go.
You can include a description of the task, due date, cover photo, reminders, and labels.
You can use it to organize a big task into smaller tasks. This is similar to subtasks in many task management apps. For example, you can create multiple checklists on each card. As you tick off these items, your progress is displayed as a percentage on the card. This allows you to quickly see how much work you have left.
Trello makes it easy to create boards for everything in your life. Its search engines can help you find the right cards on all your boards. Cards can be found with specific labels, cards with certain cards, cards that have attachments, cards that are due in a day, week, month, etc. You can save searches to return frequently used search terms.
Trello does manage personal projects, but it also has many features that allow for effective collaboration between teams.
The Calendar Powerup allows you to see a summary of your team’s workload for each month. A monthly view will display all your due dates cards.
This gives you a bird’s eye view to organize your work and adjust your schedule by dragging cards around your calendar. This is especially useful when managing an editorial calendar or planning a wedding.
Like Todoist, you can also discuss details about a card via comments and even mention your teammates when necessary. For example, you can track updates on each card’s activity feed. To be notified of any card changes, you can Watch a card.
You can convert any card into a template if your team has repetitive tasks. You can make a template to publish a blog post. You can then quickly create a new card from the template whenever you publish a blog post.
Trello gives you flexibility in inviting people to join your boards and changing permissions. Your boards can be made public so that anyone can see them.
Trello was browser-based for a long time. Atlassian then acquired it and launched desktop apps for Windows, Mac, and Linux, and it is currently available for iOS, Android, and Chrome.
You can use most of the basic functions offline, just like Todoist. Once you’re back online, all your changes will be synchronized.
Although Trello can integrate with many third-party applications, the most powerful features of Trello are mainly driven by Power-ups. These plug-ins alter Trello’s user interface and improve its native functionality.
It’s easy to see why Butler is the most popular Trello power-up. Butler allows you to create custom rules and schedule commands. It also lets you automate your Trello boards. To create a rule, just fill in the fields and specify the event when a trigger occurs. If a card is moved from a Done List, the due date will be marked as complete.
When you need input for a project, the Voting Power-Up comes in handy. You can quickly determine which cards have the highest number of votes, whether you plan a vacation with your friends or handle feature requests from users.
You can also find many other Trello power-ups for different uses, including analytics, development and operations, sales & support, and marketing.
Trello has three pricing tiers.
The Free plan allows you to have 10 boards per team and unlimited cards and lists. You can also use 50 Butler commands per month. In addition, there are 10MB per file attachment and two-factor authentication.
The Business Plan is $9.99 per month. It gives you access to almost all advanced features, except for security features such as organization-wide permissions or public board management.
The Enterprise Plan can be customized with different pricing based on how many users your company has.
Can You Make Money With Trello or Todoist?
Yes, You can!
In fact, Trello and Todoist both an Affiliate Marketing program that pays you a commission for every plan you set up.
There’s a lot that comes along with affiliate marketing that many people struggle with.
In fact, check out these Top 5 Reason Why Affiliate Marketers Fail.
Now, don’t get the wrong idea…
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So, What’s The Verdict?
Both Trello and Todoist are great project management tools. They are feature-rich, simple to use, and work well for personal or work-related tasks. However, they do cater to slightly different requirements.
Todoist is great for tracking personal productivity. It’s ideal for daily tasks that don’t require collaboration. It’s easy to use, even on small screens. It can be added to any task wherever you are.
It has some outstanding features, including intelligent date recognition, location-based reminders, and a wide variety of supported platforms. These are all significant advantages over Trello. However, to get the best out of the app, you will need to upgrade to Premium if you are serious about task management.
Trello is more suitable for long-term, high-level projects. It was built on Kanban principles and can be used on the desktop or browser. The free version allows users to access most features necessary for project management.
Todoist may be losing out to Trello regarding plug-ins and integrations. Trello’s power-ups will enable you to add additional features and connect favorite tools directly into Trello, creating a custom workflow for you and the team.
Sync Your Tasks Between Todoist And Trello Via Pleexy
I hope that the main points in this article will assist you in making the right decision when weighing the options between Trello or Todoist. Depending on your needs and work style, both apps will enable you to efficiently share projects and assign tasks.
Pleexy, an integration tool specifically designed to connect most of the top task management apps, is a good option if you end up using them both.
It combines the power of Trello and Todoist, allowing you to keep your tasks synchronized across both apps.
Are There Alternatives To Trello And Todoist’s Affiliate Marketing Program?
Yes, there are plenty of other business models to choose from if you want to pursue this making money online. Here are just a few:
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